1️⃣ Meeting Preparation:
Build a dashboard that will allow you to run structured meetings and guide your team through the agenda items.
In the below example, the dashboard is organized with various tabs: Intro, Security, Quality, Costs, Delivery, and People. The goal is to break down the short interval meeting into smaller steps to guide users and focus them on the key information.
🔎 Focus on the introduction tab
Our Tip: Add a Notepad or Spacer widget to your dashboard to log and display important information such as shift handovers, attendance, meeting guidelines, or meeting notes.
In the example below, these widgets are used to outline the rules of the meeting:
Duration
Frequency
Objective of the shift meeting
Guidelines
2️⃣ Running the meeting:
You can then navigate through the different tabs — Safety, Quality, Costs, Deadlines, and People — to follow an ordered meeting structure and go over each topic, one at a time.
For each tab, you can conduct the meeting in the following way:
KPI discussion: Review the key performance indicators, any missed targets, and trends. You can automate the import of KPI data to save precious preparation time for your meetings.
Our Tip: In just a few clicks, customize the display of your time series or day counters to enhance the visual management of your dashboards with the Indicator Widget Settings.
Issue tracking: Review the problems that the team has reported directly from the shop floor. These tickets are immediately visible in Fabriq via a ticket.
You can also add the Calendar KPI Table 🆕 to your dashboard: track the weekly or annual trends of multiple KPIs in one single widget.
3️⃣ Post-Meeting evaluation:
Establishing shift meeting evaluation routines: Incorporate a routine at the end of your meetings to assess its quality (time management, attendance, etc.) and link it to a KPI to track the improvement over time.
Analytics: include analytics of your team's processes to monitor efficiency. Monitor your teams' workload and ensure proper tracking of tasks with a focus on improving your processes and team performance.
The Benefits
Increased Efficiency: The structuring of meetings saves time and improves the quality of discussions.
Employee Engagement: Participants feel involved in the continuous improvement process due to the transparency of the data.
Better Follow-Up on Actions: Indicators ensure that decisions made during meetings are effectively tracked and implemented.
Culture of Continuous Improvement: Regular evaluation of meetings fosters a culture of operational excellence within the organization.
Results
With the use of Fabriq, performance meetings become more structured, collaborative, and productive. Team leaders can save time, enhance communication, and ensure rigorous follow-up on actions, thereby contributing to the continuous improvement of industrial performance.